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People Finder Online User Guide

FAQ

Q. How is contact information added to People Finder?

A. New faculty, staff and departments are added daily to People Finder from updates made in the Human Resources System. Vanderbilt Associates (individuals associated with but not employed by Vanderbilt) are added manually by the directory responsible person. Once the information is in People Finder, faculty and staff members and the department's directory responsible person can modify the information.

Student contact information available in People Finder is maintained by the University Registrar's Office. Once information is accessed in People Finder, students with a valid VUnetID and e-password will have the ability to edit their Preferred Name and Other Phone Numbers, choose what information will be displayed, and link to the online student address change application. To change other information, students must visit the University Registrar's Office, 134 Magnolia Circle.

Q. How do I keep my contact information from appearing in the online directory?

A. To prevent your contact information from appearing in People Finder, you must:

  • Faculty and Staff – Request permission from your supervisor.
  • Students – Put a directory hold on your record.

Q. Who is my Directory Responsible Person?

A. The names of directory responsible people are displayed with department information. To find the DRP for a specific department, perform a search for that department.

Q. How do I search for someone if I am not sure how to spell their last name?

A. If only a portion of the name is known, enter as much of the last name as you can. The search results will return with all possible matches. To view restricted information for faculty, staff or students, you must log into People Finder using your VUnetID and e-password.

Q. When initiating a search, is there a limit to the number of returns?

A. When searching for people, there is a limit of 50 returns. When searching on departments, the limit is 100.

Q. My contact information is incorrect. How do I change it?

A. Log into People Finder using your VUnetID and e-password, click < PERSONAL UPDATE > and enter changes on the personal update screen.

Q. Who can see my contact information?

A. Information deemed "Public" can be viewed by anyone with Internet access. "Vanderbilt Community" information is viewable only by individuals with a VUnetID and e-password.

Q. What if I do not want certain "public" information displayed?

A. To prevent public information from displaying, you must:

  • Faculty and Staff – Request permission from your supervisor.
  • Students – Indicate the information is restricted.

Q. If I work for multiple departments, which one shows up in People Finder?

A. The department that HR considers your primary department.

Q. I have changed departments. How do I change that information in People Finder?

A. The Directory Responsible Person for the department which you are leaving is responsible for moving you to the new department.

Q. What happens if I do not have an e-password?

A. You cannot view restricted information or change your contact information.

Q. How do I get a VUnetID and e-Password?

A. Click here.

Q. What information will be listed in the Printed Directory?

A. Faculty/Staff –Name, e-mail, work phone, voice mail, fax, title, department, location, and internal mail.

Students – Name, school, class, phone, campus/local address, and permanent address.

Departments – Name, phone, fax, location, internal mail, sub-office, and sub-office phone.

Q. How do I keep contact information from appearing in the Printed Directory?

A. To prevent information from appearing in the Printed Directory, you must:

  • Faculty and Staff – Request permission from your supervisor.
  • Students – Put a directory hold on your record.