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People Finder Online User Guide

CHANGING PERSONAL INFORMATION

Student

The following student contact information available in People Finder is maintained by the University Registrar's Office.

  • Name
  • Campus Phone (Residence Hall or Local)
  • School
  • Class
  • Residence (Residence Hall or Local)
  • Campus Box
  • Permanent Address
  • Vanderbilt E-mail Address

To change the above information, students must visit the University Registrar's Office, 134 Magnolia Circle. In People Finder, students with a valid VUnetID and e-password will have the ability to edit their Preferred Name and Other Phone Numbers, choose what information will be displayed and link to the online student address change application.

Step 1: Logging In

Log into People Finder using your VUnetID and e-password.

Step 2: Selecting Personal Update

Click <PERSONAL UPDATE>. The edit page will display your current contact information. (If you are both faculty/staff and student, a window will appear allowing you to select faculty/staff or student update. Make your selection and continue.)

Step 3: Entering Data

Enter the appropriate data for each field defined below.

  • Preferred Name -A name preferred by the individual that is different than their first name.
  • Other Phones –Additional phone numbers: Work, Home, Cell, Fax, Pager. Click < PHONE > to enter up to 15 phone numbers. Click < DELETE > to delete a phone number.

Note: To change the information in "gray," please visit the University Registrar's Office, 134 Magnolia Circle, to complete the appropriate form. To change your address from this page, use the link to access the online Student Address Change application.

Step 4: Selecting a View

Use the radio buttons next to any field to select the appropriate view:

  • Public View – Information is accessible to anyone who has Internet access.
  • Vanderbilt View –Information is restricted to the Vanderbilt community
  • Do Not Display – Not applicable for name, e-mail and phone. Information does not display in People Finder or the Printed Directory.

Step 5: Confirming Changes

Click < CONFIRM > to verify your changes. The Confirmation page will display.

Step 6: Saving, Editing or Canceling Changes

1. Review your changes from the Confirmation page.

2. Select to < SAVE >, <EDIT> or < CANCEL > the changes.

  • Save – Commits the changes to the database.
  • Edit – Returns to the Edit page without canceling the information.
  • Cancel – Cancels the information without prompting you to save.

3. Review the update message from the Home page.

Faculty/Staff

Changes to faculty/staff contact information can be made by individuals, their directory responsible person or by an update in the Human Resources System. Only users with a valid VUnetID and e-password can make changes to directory information.

Step 1: Logging In

Log into People Finder using your VUnetID and e-password.

Step 2: Selecting Personal Update

Click <PERSONAL UPDATE>. The edit page will display your contact information. (If you are both faculty/staff and student, a window will appear allowing you to select faculty/staff or student update. Make your selection and continue.)

Step 3: Entering Data

Enter the appropriate data for each field as defined below. (As information is available, please complete all fields marked REQUIRED.)

Definitions of Fields

  • Name – Individual's first, middle and last name. This field can be changed through Human Resources, only.

  • Preferred Name –A name preferred by the individual that is different than their first name.

  • Public – Public information accessible to anyone who has Internet access.

  • Vanderbilt – Information restricted to the Vanderbilt community.

  • Message – Indicates whether the individual is On Leave or On Sabbatical.

  • Until – The month and year the message stops.

  • E-mail – Individual's Vanderbilt e-mail address. This field can be changed through Information Technology Services, only.

  • URL – Individual's personal URL.

  • Phone – Work phone number. (Required)

    Valid Phone Formats:
    xxx-xxx-xxxx or 4, 7, 8+xxxx
    Access codes starting with 811 or 888 = xxx-xxxx
    International = Must be greater than 12 characters

  • Voice Mail – Work voice mail number, 8-xxxx. Complete this field if different from work phone. To leave a message at this number, you must first dial 60000. (Required, if available)

  • Fax – Work fax number. (Required, if available)

  • Titles – Job title. Click < TITLE > to enter up to 15 titles. Click < DELETE > to delete a title. Example: MIS Consultant. (Required, if available)

  • Department – Department name or office associated with the department. This field can be changed by the department responsible person, only.

  • Location – Campus building and room number. Information defaults based on entry in the Department field. Change if necessary. Example: 212 Home Ec Bldg. (Required, if available)

  • Internal Mail – Campus mailing address. Information defaults based on entry in the Department field. Change if necessary. Example: Box 1511 Sta B. (Required, if available)

  • Delivery Address – The department's U. S. postal address. Information defaults based on entry in the Department field. Change if necessary. Example: 134 Magnolia Cir 37203.

  • Other Phones – Additional phone numbers: Work, Home, Cell, Fax, Pager. Click < PHONE > to enter up to 15 phone numbers. Click < DELETE > to delete a phone number.

  • Other Addresses – Additional addresses: Home, Work, Local. Click < ADDRESS > to enter up to 15 addresses. Click < DELETE > to delete an address.

  • Other E-mail – Additional e-mail address. Example: john.doe@aol.com.

Step 4: Selecting a View

Use the radio buttons next to the fields to select an appropriate view.

  • Public View – Information is accessible to anyone who has Internet access.
  • Vanderbilt View – Information is restricted to the Vanderbilt community.

Step 5: Confirming Changes

Click < CONFIRM > to verify your changes. The Confirmation page will display.

Step 6: Saving, Editing or Canceling Changes

1. Review your changes from the Confirmation page.

2. Select to < SAVE >, <EDIT> or < CANCEL > the changes.

  • Save – Commits the changes to the database.
  • Edit – Returns to the Edit page without canceling the information.
  • Cancel – Cancels the information without prompting you to save.

3. Review the update message from the Home page.

Step 7: E-Mail Notification

When faculty and staff save a change to contact information, an e-mail notification is automatically sent to their directory responsible person. When anyone other than the individual saves a change, an e-mail is sent to the individual and their directory responsible person. The e-mail message includes the date the change was made and the VUnetID of the person who made the change or an HR System Update message indicating a change was made to your information.